Guidelines for Applicants

Thank you for your interest in applying for a position with the Mid North Coast Local Health District.  The purpose of this information kit is to assist you in preparing your application.  A checklist can be found here.

1. OCCUPATIONAL SCREENING & VACCINATION

NSW Health is committed to ensuring the health and safety of all clients in health care settings and providing a safe and healthy working environment for all staff and other clinical personnel, including students.  This commitment includes adopting an assessment, screening and vaccination policy that minimises the risk of acquiring infectious diseases.

Information will be included as part of your application kit if the position that you are applying for is required to comply with the NSW Health policy for Occupational Assessment, Screening & Vaccination Against Specified Infectious Diseases.  Successful/preferred candidates must provide documentation to demonstrate evidence of protection.

2. APPLYING FOR THE POSITION

The MNCLHD preferred method for submitting job applications is via our online application facility. By applying for jobs online you ensure that your application is received promptly and you are notified of its receipt. Applyng for positions online allows you to track previous applications and to be notified when certain types of jobs are advertised.

It is most important to prepare a good application as it will be used to decide whether you get an interview.  A good application shows why you are the best person for the job and how your skills, knowledge and experience meet the selection / essential criteria.

Your application should contain the following:

  • A completed application form (if you are unable to submit before closing date please bring with you to interview).
  • Your claim against the selection / essential criteria.
  • Your resume (curriculum vitae).
  • A completed Prohibited Employee Declaration (if you are unable to submit before closing date please bring with you to interview).

Note:  You do not need to submit copies of your qualifications or certificates as this paperwork can be provided at interview (please see Section 11 Tertiary Qualification in this document).

Before writing your application, you should:

  • Read the advertisement and position description carefully.  Make a note about anything you don’t understand and need to ask about.
  • Telephone the enquiries person.  More information about the position is available from the Enquiries person.  Read through the position description first then ask them any questions to clarify your understanding of the role.
  • Get as much additional information as you need to write a good application.  You may consider meeting the enquiries person to have a look at the workplace, talk to people in similar positions and read any relevant information.

3. LATE APPLICATIONS

Late applications will not be accepted without prior arrangements.  If you wish to submit a late application, please telephone the contact officer as noted on the front page of this package.

4. ORGANISATIONAL OVERVIEW

The Mid North Coast Local Health District (MNCLHD) commenced operations on 1 January 2011..  The restructuring process is ongoing and is aimed at improving the efficiency of the delivery of Health Services to the communities within the North Coast Area.

The MNCLHD provides a range of services under the following programs: Population Health, Primary and Community Based Services, Aboriginal Health, Outpatient Services, Emergency Services, Overnight Acute In-patient Services, Same Day Patient Services, Mental Health, Rehabilitation and Extended Care and Teaching and Research.

5. THE RECRUITMENT AND SELECTION PROCESS

The recruitment and selection process commences with MNCLHD identifying a vacancy, advertising it, short listing applicants, calling suitable applicants to interview, checking referee reports, conducting criminal record checks and offering appointment to the preferred candidate(s).

6. NOTIFICATION OF RECEIPT OF APPLICATION

It is not Local Health District policy to acknowledge applications upon receipt, however, you may contact the person that you sent the application to for confirmation of receipt of your application.

7. WRITING YOUR APPLICATION

You need to write your claims against the selection / essential criteria to show the selection committee that you have the right mix of skills, knowledge and experience to do the job.  Make separate headings for each selection criterion.  For each one, describe your skills, knowledge and experience and show how they could be used in the job.  Emphasise your major achievements and use positive language, for example “my success in my current position demonstrates my ability to do ……….”

Key Words used in Selection / Essential Criteria

Demonstrated knowledge
You need to give examples that prove you have this area of knowledge.

Ability to
You do not need to have done this kind of work before, but your skills, knowledge and experience must show that you are capable of doing the work. Describe things that you have done which proves you can do this kind of work.

Experience in
You have to show how you have done this work before, give examples.

Effective, Proven, Highly developed, Superior
These are all asking you to show your level of achievement.  Give as much detail as you can using examples of your achievements to show your skills, knowledge and experience.

MNCLHD requires all employees to have an awareness of the principles and practices related to:

EEO (Equal Employment Opportunity)
MNCLHD believes that equality in employment is a fundamental right for all people. EEO principles ensure that people are not discriminated against and have equal access to conditions of employment, training and development, promotional opportunities and evaluation of performance.  The outcome of good EEO practice is a diverse and skilled workforce, improved employment access and participation of EEO groups and a workplace culture displaying fair practices and behaviours.

Quality Management / Quality Improvement
MNCLHD is committed to ensuring all its services are continually improving and meeting customer’s requirements and expectations, external standards and legislated requirements.  This health service utilizes best practice, benchmarking, internal audit, customer feedback mechanisms and external accreditation programmes to review and improve service delivery and outcomes.  Each employee is expected and encouraged to participate in quality improvement activities and to review their own work practices regularly.

Ethical Practices
Each employee of MNCLHD is accountable for their performance.  All employees must observe the Code of Conduct and ensure that no fraudulent or unethical practices or conflict of interests exist.

Occupational Health & Safety
MNCLHD is committed to safe work practices and environments and regularly reviews facilities and practices to minimise risk. Each employee has legislative requirement to ensure their work is carried out safely.  MNCLHD is also committed in assisting with the prompt return to work of injured workers.

Smoke Free Workplaces
As part of a state-wide Government strategy MNCLHD is moving toward becoming a totally smoke free workplace.  Applicants need to be aware that the position they are applying for may be in a facility that is already or may soon become a totally smoke free workplace. Apart from award based work breaks (morning tea, lunch etc.) absences from the workplace for smoking breaks will not be permitted.

Cultural Diversity
MNCLHD believes that all people, regardless of race, religion, cultural origin or language have an equitable right of access to health care services, MNCLHD also recognises that the diversity of its staff is one of our great assets.

8. APPLICATION FORM AND RESUME

Enclosed with this kit is a standard application form which you must complete and attach to the front of your application.

You also need to complete a resume / curriculum vitae which includes:

  • Any qualifications
  • Professional affiliations
  • Details of professional registration
  • Employment history
  • Name, address and contact numbers of at least 2 employment related referees.

Personal information such as martial status, number of dependants etc are not relevant to the requirements of the position and should not be included in your application.

If you are intending to apply for more than one position please submit a separate application for each position.

9. THE ROLE OF THE SELECTION COMMITTEE

The selection process will be undertaken by a committee.  Each selection committee is convened with care to ensure that it has the necessary expertise to make a sound decision in a fair and impartial way.  Collectively, the committee will have an understanding of the vacancy and its role and will be responsible for the integrity of the final selection decision.  The panel will consist of at least 3 members, one will be independent to the direct line management of the vacancy. If you are called to an interview you are entitled to ask who is on the panel.

10. INTERVIEW

The most suitable applicants (short listed from their written application) will be called for an interview where each candidate’s strengths and weaknesses in relation to the selection / essential criteria are further assessed.  The purpose of the interview is to provide the applicant with the opportunity to expand on information presented in their application and to enable the panel to gather further data for the assessment process.

The body of the interview will be structured so that each candidate is asked the same series of questions based upon the selection / essential criteria.  It is not an opportunity for the selection committee to ask applicants ‘tricky’ or obscure questions, but rather to assist you in presenting your case in the best manner possible.  You may be given the questions prior to your interview, if this is to happen you will be advised when notified of your interview arrangements.

At the interview you will be given the opportunity to ask questions about the position.  The questions offer candidates the chance to demonstrate their interest in, and understanding of the position and its duties.  At this stage you may also present information to the committee which you feel may assist your application.

If you are offered an interview and you have any special needs (ie wheelchair access to the building, interpreter for hearing impaired persons) you should inform the person who contacts you.

11. REFEREE REPORTS

Comments as to your demonstrated ability or potential to fulfil the selection / essential criteria will be sought from your nominated referees.  Referees will be required to confine their comments to direct knowledge of you.  It is therefore important that you nominate referees who are able to discuss your suitability in relation to the selection / essential criteria.  Consider providing them with a copy of the position description so that they are prepared to provide relevant information to the selection committee.  Written referee reports are not required.

12. TERTIARY QUALIFICATIONS

Where a position with MNCLHD requires an applicant to possess certain tertiary qualifications or where an applicant claims to hold certain qualifications in support of their application for employment, the following points should be noted:

  • Candidates will be required to complete and sign a MNCLHD Verification of Tertiary Qualifications Form, included in this package.  You do not need to forward copies of your qualifications with your application.
  • Candidates will be required to provide proof of such qualifications at interview (or as otherwise agreed) by presenting original copies of awards and academic transcripts or other evidence deemed to be acceptable by MNCLHD as proof of qualifications.
  • Qualification claims made by applicants may be verified by NCAHS with the issuing institution.
  • Falsely claiming qualifications can lead to dismissal and/or prosecution for any relevant offence.

13. CRIMINAL RECORD CHECK

MNCLHD requires that criminal record checks be undertaken for all positions.  A criminal record does not necessarily disqualify applicants recommended for selection.  If rejection of your application is considered purely because of a criminal record, you will be given an opportunity to discuss the matter fully before a final decision is made.

14. WORKING WITH CHILDREN CHECK

Many positions within MNCLHD are located in areas where services are provided to children or where children are frequently present.  Under the NSW Child Protection Act 1998 employers must ensure that persons to be engaged in child related employment are screened (prior to employment) for their suitability to work with children.  If the position you are applying for is deemed to be “Child Related Employment” the details you have provided for your Criminal Record Check will also be provided to authorised child protection agencies for screening.

An authority to undertake Criminal Record and Working with Children checks will need to be signed at interview (or as otherwise agreed).

15. PROOF OF IDENTITY

Proof of identity is required by all applicants and is similar to that required by banks. If you are called to interview you will be advised of what proof you will be required to bring to interview.

16. REDUNDANCY / RETRENCHMENT / TERMINATION

Employees who have accepted a redundancy from a NSW Public Sector employer are required to include information relating to the redundancy / retrenchment in their application.

The information will not disqualify an applicant from being selected for interview or offered the position, however, it may mean that a proportion of the severance pay covering the period of reemployment may have to be repaid.

17.  POST SELECTION FEEDBACK

Feedback will be available to applicants regarding their performance upon request.

Applicant Checklist

Have you:

  • Read the position description and the selection / essential criteria?
  • Read the information in relation to Occupational Assessment, Screening & Vaccination?
  • Researched the position thoroughly?
  • Addressed the selection / essential criteria?
  • Presented your application in a neat concise and clear manner?
  • Completed the NCAHS Application for Employment Form (submit with application if possible or bring to interview)?
  • Completed the Prohibited Employment Declaration (submit with application if possible or bring to interview)?
  • Completed the Verification of Tertiary Qualifications Form (submit with application if possible or list your qualifications in your resume/CV or statement addressing selection / essential criteria – bring copies of qualifications to interview)?
  • Stapled your application in the left hand corner (NO PAPERCLIPS)?